Meeting Planning Tips:
- Preferred kind of hotel property
- Dates and alternates
- Meeting space needed
- Group meeting profile (who the members are, why they are meeting, where they come from)
- Special events or issues (product launches, VIPs, media, security)
- A realistic attendance estimate
- A specific room block
Site Inspection Checklist:
- Back of house, like kitchens and back corridors
- Fire safety
- Food and beverage details
- Accounting policies, including deposit requirements and final billing arrangements
- Storage space for shipped displays and other items
- Handling of the front desk
- Ground transportation and public transit
- Security of the neighborhood
